1. Background

As a federally owned enterprise, the Deutsche Gesellschaft für Internationale Zusammenarbeit (GIZ) GmbH supports the German Government in achieving its objectives in the field of international cooperation for sustainable development. On behalf of the German Government, GIZ provides advisory services to the Vietnamese Government in four priority areas: (1) Vocational training, (2) Environmental, (3) Energy, and (4) Sustainable Economic Development. For further information, please visit www.giz.de/viet-nam.

The regional project, "Clean, Affordable, and Secure Energy for Southeast Asia (CASE)" commissioned by Germany's Federal Ministry for Economic Affairs and Climate Action (BMWK), now known as the Federal Ministry for Economic Affair and Energy (BMWE), is set to be implemented in four countries: Thailand, Indonesia, the Philippines, and Viet Nam. The project's overall goal is to drive substantial change in Southeast Asia (SEA)’s power sector toward an evidence-based energy transition, aiming to increase political ambition in alignment with the Paris Agreement. The project outcomes will directly contribute to transitioning the power sector toward an innovative, cost-efficient, and environmentally friendly model for Viet Nam and other CASE partner countries.

The project is looking for a local qualified consulting firm for “Developing data standards and data architecture framework” to establish a foundational data structure for low-carbon energy sector databases by defining standardised data groups, data fields, and a high-level Data Architecture Framework applicable across six identified low-carbon energy sectors (wind power, solar power, nuclear power, hydrogen, energy storage, and power grids).

The GIZ Office in Hanoi, as the contracting party on behalf of the CASE project, is conducting a local open tender to look for qualified Local Consulting Firm (LCF) to implement the assignment.

Tentative duration: 15.06.2026 - 31.08.2026

Place of assignment: Deskwork / Hanoi, Viet Nam

Estimate working days: up to 250 working days for an expert team of 04 members

Requirements: The selected LCF is expected to have sufficient expertise in the design, and deployment of data-driven web-based platforms, including:

(i) Data standards and data schemas;

(ii) Online survey and data-entry tools;

(iii) Developing data architecture framework; and

(iv) Data integration, verification, visualization, and reporting systems.

2. Eligibility requirements

a. Commercial eligibility assessment:

• Commercial register entry

• Average annual turnover over the last three financial years of at least:

2,000,000,000 VND (~66,000 EUR provisional exchange rate of April 2026)

• Average number of employees and managers for the past three calendar years of at least:

07 full-time staff

b. The technical eligibility of the Local Consulting Firm (LCF) will be evaluated based on reference projects or contracts with a minimum value of 1,500,000,000 VND (approximately 49,000 EUR, provisional exchange rate as of April 2026) that meet the following criteria:

• Having at least 05 years of professional experience in the design, development, and deployment of data-driven web-based platforms

• Having at least 01 reference project providing consultancy services in the design and deployment of data-driven web-based platforms.

• Proven experience through similar contracts in working with government entities or relevant authorities in related fields

Remark:

- LCFs with less than 03 years of experience will be disqualified.

- Consortium: Not applicable for this tender

- Beside the minimum requirements mentioned above, the details are specified in the complete Tender Dossier. GIZ will send the complete dossier to the interested bidder as per the deadlines mentioned in Section 4 below.

3. Interested LCFs are requested to prepare Letter of interest (with Director’s or authorised person’s signature and company stamp) with the following documents in English:

a. Eligibility dossier including (i) LCF profile with Business license (for firm) or Decision of establishment (for association); Tax code registration; organisational chart; Audited financial reports of the last 03 years with Important/key information in the audited financial reports or in annual tax reports must be translated into English if documents are in Vietnamese; and (ii) Copy of reference projects or other documents to prove that LCF can meet all technical eligibility requirements mentioned in Section 2.

b. Technical offer: based on requirements in the TOR and clearly demonstrate how such requirements are fulfilled.

c. Financial offer: as instructed in the Costing requirements specified in the TOR.

No remuneration will be granted for preparation of the submitted eligibility documents.

4. Deadline and method of submitting bids

- Interested LCFs send request for tender dossier to Question-from-bidder-PoS-VN@giz.de before 30.04.2026.

- Interested LCFs send questions related to the tender to Question-from-bidder-PoS-VN@giz.de before 11.05.2026.

- LCFs send bid to VN_PoS_Quotation@giz.de before 5 PM (Hanoi time) on 18.05.2026.

The bid must be submitted in 01 (one) email including 03 (three) zip folders named as follows:

“7000006298-Eligibility Documents – Company name”

“7000006298-Technical Offer – Company name”

“7000006298-Financial offer – Company name”

5. Important notes

a. For data protection and information security reason: In case the total volume of your bids is below 10 MB, you can attach them directly in the email sent to us. In case the total volume of your bids is above 10 MB, the files must be sent via GIZ filetransfer system. We will provide guidance for using our filetransfer. Links stated in documents and files sent via other applications/systems are not accepted.

b. For the exchange rate at the corresponding time, please go to

https://commission.europa.eu/funding-tenders/procedures-guidelines-tenders/information-contractors-and-beneficiaries/exchange-rate-inforeuro_en

c. Bids sent after the submission deadline and bids sent to wrong email address will be disqualified.

d. The assessment process goes through 03 steps: a. Eligibility evaluation (selection of eligible bidders) to b. Evaluation of technical proposal (selection of qualified technical proposals) and to c. Evaluation of financial proposal.

GIZ is obliged to ensure the confidentiality of all submitted documents by bidders.