1. Background

As a federally owned enterprise, the Deutsche Gesellschaft für Internationale Zusammenarbeit (GIZ) GmbH supports the German Government in achieving its objectives in the field of international cooperation for sustainable development. On behalf of the German Government, GIZ provides advisory services to the Vietnamese Government in four priority areas: (1) Vocational Training, (2) Environment, (3) Energy, and (4) Sustainable Economic Development. For further information, please visit www.giz.de/viet-nam.

Acceleration of Air Conditioning Transformation through Enhanced Energy Performance Standards (ACT MEPS) is a regional project funded by a sustainable cooling and cooperation programme (Clean Cooling Collaborative), an initiative of the ClimateWorks Foundation, a non-profit organisation, geographically focuses on Viet Nam and the Philippines. The scope of the project in Viet Nam includes the revision of TCVN 7830:2021 to assess and increase the Minimum Energy Performance Standards (MEPS) and energy efficiency levels of Room Air Conditioners (RAC). In this context, the ACT MEPS project plans to conduct a market assessment to support the revision of the national technical standard for room air conditioners in Viet Nam.

The GIZ Office Hanoi, as the contracting party on behalf of the ACT MEPS project, is conducting a local negotiated tender to identify a qualified Local Consulting Firm (LCF) to implement the assignment.

Tentative duration: 01 August 2025 to 15 January 2026

Place of assignment: Viet Nam

Estimated working days: up to 200 working days for an expert team of 3 members

2. Requirements for the LCF

a. Commercial register entry

b. Average annual turnover for the last three financial years

At least: 80.000 EUR

c. Average number of employees and managers for the past three calendar years

At least: 5 persons

d. Technical experience assessment is based on reference projects that were conducted by LCF with a minimum value of 15.000 EUR and must satisfy the following criteria:

• at least one reference project in the technical field of market assessment in the cooling sector;

• at least one reference project in the cooling sector in Viet Nam within the last five years (April 2020-April 2025);

• A minimum of 10 years’ working experience in the energy, environment or cooling sector;

• Experience in at least one development project, with a minimum of 50% Official Development Assistance (ODA) financing.

3. Requirements for eligibility documents

Interested LCFs are requested to prepare the following documents in English:

a. Letter of interest (with Director’s or authorised person’s signature and company stamp).

b. Audited financial reports of the last 03 years. Important/key information in the audited financial reports or in annual tax reports must be translated into English if documents are in Vietnamese.

c. LCF profile and technical experience, incl. Business license (for firm) or Decision of establishment (for association); Tax code registration; organisational chart; consortium agreement and nomination of the lead firm (if two or more entities are jointly undertaking the assignment); similar experience/copy of contracts related to this assignment.

4. Method of bid submission

LCFs send Eligibility dossiers to VN_PoS_Quotation@giz.de before 5 PM (Hanoi time) on 03 June 2025 with email subject: “Tender 83488700-Eligibility dossier-Company name”.

For data protection and information security reason: In case the total volume of your bids is below 10 MB, you can attach them directly in the email sent to us. In case the total volume of your bids is above 10 MB, the files must be sent via GIZ filetransfer system. We will provide guidance for using our filetransfer. Links stated in documentsand files sent via other applications/systems are not accepted.

Bids sent after the submission deadline and bids sent to the wrong email address will be disqualified.

5. Notes

a. Interested LCFs must send a Letter of Interest and request the tender documents by email to Question-from-bidder-PoS-VN@giz.de no later than 27 May 2025.

b. Interested LCFs may send questions related to the eligibility assessment to Question-from-bidder-PoS-VN@giz.de no later than 27 May 2025.

c. Only selected bidders will be invited to submit technical and financial offers.

d. For the exchange rate at the corresponding time, please refer to https://commission.europa.eu/funding-tenders/procedures-guidelines-tenders/information-contractors-and-beneficiaries/exchange-rate-inforeuro_en

GIZ is obliged to maintain the confidentiality of all documents submitted by bidders.