1. Background

As a federally owned enterprise, Deutsche Gesellschaft für Internationale Zusammenarbeit (GIZ) GmbH supports the German Government in achieving its objectives in the field of international cooperation for sustainable development. On behalf of the German Government, GIZ provides advisory services to the Vietnamese Government in four priority areas: (1) Vocational training, (2) Environmental, (3) Energy, and (4) Sustainable Economic Development. For further information, please visit www.giz.de/viet-nam.

The Mekong Delta Climate Resilience Programme (MCRP) is a development cooperation pro-gramme co-financed by the Governments of Germany, Switzerland and of Viet Nam. MCRP is implemented by the Deutsche Gesellschaft fϋr Internationale Zusammenarbeit (GIZ) GmbH in close cooperation with the Ministry of Agriculture and Environment, Ministry of Construction and the 5 Mekong Delta provinces ( 13 provinces before July 2025). MCRP’s objective is to support the Vietnamese authorities on improving the climate-resilient management of natural resources in the coastal areas of the Mekong Delta to ensure sustainable development in the region.

GIZ Office Hanoi on behalf of MCRP project is conducting a local open tender 91191609 on “IT equipment and servers” for GIZ in Vietnam

The equipment shall be delivered as follows:

• Place of delivery: Ministry of Agriculture and Environment; No. 10 – Ton That Thuyet – Nam Tu Liem - Ha Noi - Viet Nam.

• Delivery time: Please indicate your shortest delivery time after order placement

• Payment: Payment after receipt of goods or to be negotiated against required documentation.

2. Eligible requirements for bidder

• Commercial register entry

• Average annual turnover for the last three financial years:

At least: 2,000,000,000VND

• Average number of employees and managers for the past three years:

At least: 5 persons

• Technical experience assessment is based on reference projects that were conducted by bid-der with a minimum value of 1,200,000,000 VND to satisfy the following:

- at least 01 reference project in the technical field about supplying/manufacturing IT equipment or equivalent

- at least 01 reference project in Vietnam in the last 5 years (for the period of October 2020-October 2025)

3. Interested companies are requested to prepare the following documents:

• Letter of interest (with Director’s or an Authorized person’s signature and company stamp).

- Financial reports of the last 03 years. Important/key information in the audited financial reports or in annual tax reports must be briefly translated into English if documents are in Vietnamese.

- Company profile and technical experience, incl. Business license (for firm) or Decision of establishment (for association); Authorization dealer certificate; Business Registration Certificate showing the Enterprise Identification Number and Tax code registration; Or-ganisational chart; Consortium agreement and Nomination of consortium leading firm (if at least 02 entities join the assignment); similar experience/copy of contracts related to this assignment.

• Technical offer: must correspond to the requirements of the Technical Specifications.

• Financial offer: calculate your financial bid exactly in line with the Quantitative requirements specified in the Technical Specifications.

Note to the Bidder: Beside the minimum requirements mentioned above, the details are specified in the complete Tender Dossier. GIZ will send the complete dossier to the interested bidder as per the deadlines mentioned in Article 5 below.

Cost of preparing the bid: No remuneration will be granted for the preparation of the bid and the documents to be attached thereto.

4. Method of bid submission

The complete tender dossier is to be received only by email to VN_PoG_Quotation@giz.de by 16/11/2025, 17.00 (Hanoi time). We request you to submit the eligibility documents, technical proposal and price quotation in 3 separate files in pdf format (either in 1 email or 3 separate emails) with email subject or file name as follows:

• 91191609 - Eligibility Documents - Company name

• 91191609 - Technical Offer - Company name

• 91191609 – Financial Offer - Company name

In case the total size of your documents is below 10 MB, you can attach them directly in the email sent to us. In case the total size of your documents is above 10 MB, the files must be sent via GIZ file transfer system. The Bidders are required to record the password on file transfer and send the correct ones to GIZ. Wrong passwords could lead to bidding failure.

5. Deadlines

• To receive a complete Tender Dossier, interested bidders can contact GIZ via email to question-from-bidder-pog-vn@giz.de before 06/11/2025

• For questions about the tender, please send to the email question-from-bidder-pog-vn@giz.de before 10/11/2025

• The complete tender documents are sent by only email to VN_PoG_Quotation@giz.de by 16/11/2025, 17.00 (Hanoi time).

6. Notes

• Only formality-conform offers will be eligible assessed and only eligible bidders will be techni-cally assessed, and only technically suitable quotations will be financially assessed.

• Sending bids to the wrong email address will lead to disqualification of the supplier.

• Bids sent after the deadline will be disqualified.

• For data protection and information security reasons: In case the total volume of your bids is above 10 MB, the files must be sent via GIZ file transfer system. Files sent via other applica-tions/systems such as Google drive, Dropbox…will not be accepted. Guidance on how to use file transfer will be provided.

GIZ is obliged to ensure the confidentiality of all submitted documents by bidder(s) during the tender process!