1. Background

As a federally owned enterprise, the Deutsche Gesellschaft für Internationale Zusammenarbeit (GIZ) GmbH supports the German Government in achieving its objectives in the field of international cooperation for sustainable development. On behalf of the German Government, GIZ provides advisory services to the Vietnamese Government in four priority areas: (1) Vocational training, (2) Environmental, (3) Energy, and (4) Sustainable Economic Development. For further information, please visit www.giz.de/viet-nam.

The Clean, Affordable and Secure Energy for Southeast Asia (CASE) is a regional project implemented in 04 countries: Thailand, Indonesia, the Philippines and Viet Nam. Overall, the project aims to drive substantial change in the power sector in Southeast Asia (SEA) towards an evidence-based energy transition, aiming to increase political ambition to comply with the Paris Agreement. The project outcomes will directly contribute to the transition of the power sector towards an innovative, cost-efficient, and environmentally friendly model for SEA.

The Commercial and Industrial Rooftop Solar (CIRTS) project jointly implemented by the GIZ and the Electricity and Renewable Energy Authority (EREA) aims to improve the pre-conditions for the development of commercial and industrial rooftop solar energy (RTS) through the analysis and assessment of prevailing applicable standards, the development and adaptation of relevant regulatory and technical regulations for RTS, the development of key stakeholders (power sellers and purchasers) capacities for RTS development, and the support to improve the Electricity of Vietnam (EVN)'s information base for the development of RTS projects.

The 2 projects are jointly deploying the study on “Justification for Distributed Energy Resources Management in Vietnamese context” to directly provide technical recommendations for better grid operation and management in the context of high-shared distributed renewable sources.

The GIZ Office Hanoi as the contracting party, on behalf of CASE and CIRTS projects, is conducting a local negotiated tender to look for qualified Local Consulting Firm (LCF).

• Tentative duration: from 15th April 2024 until 15th November 2024

• Place of assignment: Hanoi

• LCF’s number of estimate working days: up to 107

• Requirements for the LCF:

- Has a representative office in Hanoi.

- Has extensive expertise, from 5 years of experience in power sector.

- Has good understanding of the Vietnamese power sector, especially on rooftop solar (RTS) projects.

- Has clear organisation and personnel structure.

- Assigns a team of 03 local experts:

o 01 Team Leader: Responsible for overall advisory on the contractor’s package (including quality assurance, quality control and deadlines commitment).

o 01 Supervisory Control And Data Acquisition (SCADA)/Distribution management system (DMS) expert for technical advisory and developing the report.

o 01 Renewable Energy (RE) expert: for technical advisory and developing the report.

• Rejection criteria: LCF or leading firm of consortium will be rejected if either: having less than 5 years of experience in power sector or unability to provide valid legal status (e.g.: Business Registration/Establishment decision, Certification of corporate tax code with related business areas in power sector) or unability to provide audited financial/annual tax reports of the last 3 years.

2. Requirements for eligibility documents

Interested LCFs are requested to prepare the following documents in English:

a. Letter of interest (with Director’s or authorised person’s signature and company stamp).

b. LCF profile (incl. Business license (for firm) or Decision of establishment (for association), Tax code registration, organisational chart, similar experience/copy of contracts related to power sector, especially on rooftop solar).

c. Audited financial reports of the last 03 years. Important/key information in the audited financial reports or in annual tax reports must be translated into English if documents are in Vietnamese.

d. Consortium agreement and nomination of consortium leading firm (if at least 02 entities joint the assignment).

3. Method of bid submission

LCFs send Eligibility dossiers to VN_PoS_Quotation@giz.de latest by 17:00 (Hanoi time) on 25.02.2024 with email subject: “Tender 83457554-Eligibility dossier-Company name”.

Bids sent after the submission deadline will be disqualified.

4. Notes

a. Request of tender documents to be sent to Question-from-bidder-PoS-VN@giz.de before 01.02.2024.

b. Eligibility assessment related questions to be sent to Question-from-bidder-PoS-VN@giz.de before 18.02.2024.

c. Sending documents to wrong email address will lead to disqualification of the supplier.

d. Only selected bidders will be invited to present technical and financial offers.

GIZ is obliged to ensure the confidentiality of all submitted documents by bidder(s) during tender process.